Organising Meet Ups

If your not sure where to start organizing a meet up, have a read of the information below as I’ve put together some guidance about how to organise a group meet up. 

If you'd prefer to put the idea for an event or meet up to me to organise, please drop it in an email to: growsomethinggood@outlook.com

PREPARATION

When organizing a meet up, whether its for a walk, coffee or activity, preparation is important for all group sizes. 

1. First gain interest. Put a post in the Facebook group asking members if they’d like to join you for a meet up. 

2. Research the location you are wanting to attend before going. 

If this is a coffee shop - read the reviews

If this is a walk, use apps like OSMaps and AllTrails for a route and check the difficulty is suitable to you and the members that inquired. 

If this is an activity, check the cost and the reviews. 

CREATE THE EVENT

Once you've got all the details, please put all the details in a message or email to myself and I will create an event on the Facebook group page your behalf. This is because all events not organised by myself need to be reviewed and approved.

Remember to  add:

- Location (If you are meeting somewhere more remote please use what three words to pin a specific spot)

- Date and Time 

- Details of the plan

EXAMPLE

Here is an example template you can copy and paste to use:

ON THE LEAD UP TO MEET UP DAY

- Make sure to let people attending know if lunch arrangements such as packed lunch or reservations need to be made.

- Make sure to let people attending know what equipment or clothing they need to wear/bring e.g. walking boots if going on a walk, raincoat etc

- Make sure to keep a list of attendees.

- Check the weather 

- Stay in contact with people attending via the event chat channel in case they need to contact you to cancel or inform you of a delay.

- Have a back up and safety plan in place for any potential risks such mini first aid kit. 

- Ensure you have sent everyone attending the full plan and answered any questions before the day of the meet up.

- Never meet up without any water or food. Remind other people attending to do the same.

- Share your route or plan with a family member or friend to ensure your safety and to make sure someone always knows where you are in a case of an emergency. 

ON THE DAY

Make sure everyone in the group has consented to having their photo taken and it being shared on social media. If yes, take lots of photos and tag us on social media! 

MOST IMPORTANTLY

Most important of all…. Make sure to have lots of fun! Make sure to check in on everyone in the group to make sure you are all having fun together and no one gets left behind!

GROUP RULES

 
Please adhere to the group rules on each meet up (host or attendee) as you are representing Grow Something Good.
GIRLS ONLY ATTENDING MEET UPS

Anyone found not to be following the group rules will be removed from the group. 

RESPONSIBILITY

IT IS IMPORTANT TO NOTE, ALL INFORMATION IN THIS BLOG IS GUIDANCE ONLY. THE ORGANIZER OF THE MEET UP HOLDS FULL RESPONSIBILITY FOR THE SAFETY OF THEMSELVES AND OTHERS ATTENDING THE MEET UPS. THE FOUNDERS WILL NOT ACCEPT ANY RESPONSIBILITY FOR ANY PROBLEMS THAT OCCUR DURING MEET UPS. 

WE ARE HERE FOR YOU

If you have any concerns on the meet up; would like to inform us of an individual / group not following the group rules please do't hesitate to contact me,